Top 20 free small business printables and tools

Author: Brian Wallace, Google small business advisor, small business founder and operator

February 23, 2023

As you already know in your day-to-day operations, running a small business can be time-consuming and costly. That's why I’ve compiled a list of the top print-ready resources and free online tools to help you focus on your business instead of design demands, finding freelancers and paying printing costs.

The following list includes customizable templates, helpful calculators and other essential online business tools that may need registration but are easy to use and free to access. Whether you're looking to create and print flyers, business cards, or any other marketing material, these websites can help you streamline the process with professional content.

Feel like you remember things better when you print them for your small business? You're probably right. Check out the "Stop making your business printer an afterthought" infographic.

Recent studies show that 29 of 33 readers learn more from paper than from screens. Printing on paper encourages a longer attention span and stronger working memory. 

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1. Thryv Google Review request link generator

Make it easier for customers to leave you a 5-star review with a custom Google Review link.


2. American Express Shop Small map

Invite customers to shop small by adding your business to the American Express Shop Small map.


3. ScaleTime agency project management checklist

Make delegation easier with a free operations assessment. Track your small business performance, strengths and gaps.


4. Bench small business quarterly tax calculator

Estimate your quarterly taxes with this free calculator. Pick your business structure and start calculating.


5. Apple Business Connect with Apple Maps

Add your business to Apple Maps to make it easier for customers to find you.

Tip: Remember, just because your business is on Google Maps does not mean it appears on Apple Maps (the maps app that comes automatically installed on iPhones and iPads).


6. YEXT local listings check

Stand out in online searches with a free listing scan to see how your small business shows up on Google, Yelp, Bing and other leading sites.

Tip: Don’t forget that your business name, phone number and address must be the same on every listing.



1. Cleer tax deadline calendar

Make sure your small business is keeping up with tax changes and deadlines according to your corporate structure.


2. Shop Small signage and social media graphics from American Express

Promote your business using Shop Small social media designs and printable posters.


3. ConstantContact full-year marketing holidays calendar

Prepare for the upcoming year with free monthly marketing ideas, along with associated newsletters and tips on how to best use the template.


4. Canva business letterhead

Show off your brand logo and colors with professional, printable business letterhead templates that match your style.


5. Shopify business card maker

Showcase your business with a free online business card marker. Generate and print as many business cards as you need.


6. Square gift certificate templates

Take your small business to the next level with paper, digital and plastic gift cards. Help customers give the perfect gift.

Tip: For a fee, you can also order custom-branded plastic gift cards from Square.


7. Printable small business free order forms

Get organized and keep business running smoothly with printable order forms.


8. HP small business worksheets and signage

Get free materials your business needs, including posters, cards, productivity worksheets and more from HP. (We hear they sell nice laptops.)


9. Brother business documents and signage

Grow your business with free printable business templates, forms and signs, from invoices to receipts to work planners from Brother — (the pros of sewing machines).


 Tools and Printables:

1. Google My Business signage and shareable graphics

Keep customers up to date with free customizable posters, social media posts and more from your Google Business profile reviews and updates.


2. Shopify free logo maker

Design a unique logo by picking from hundreds of designs and social media assets, so you can develop a better connection with your customers.


3. PayPal invoice generator

Set up and send professional-looking invoices at no cost.


4. QuickBooks customizable invoice generator

Generate downloadable invoices in Word, Excel, pdf and other formats, and then save, email or print.


5. Microsoft job candidates tracker

Keep track of candidates, job openings and interviews using filterable templates and spreadsheets.


Did I miss any of your favorite small business printables and tools? Drop us a line @Lexmark on Twitter or mention me on Twitter @Nowsourcing.

Download, customize and print confidently with the help of Lexmark GO Line ™ printers and all-in-ones. Explore the Lexmark shop for the perfect printer to print your downloads, including the Business Impact Analysis (BIA) worksheet recommended by Certified Business Continuity Professional (CBCP), Todd S. Bardin.

Brian Wallace

Brian Wallace is the founder and president of NowSourcing, a renowned content marketing agency that specializes in converting complex ideas into simple and engaging visuals. Brian also serves as a Google small business advisor, where he provides guidance and support to SMBs on how to successfully leverage digital marketing. His expertise in the field has also earned him a seat on the advisory board of the SXSW festival, where he helps shape the future of technology, business and culture.

He goes on to share, “I find many small businesses are using printers that were never intended for business purposes. I encourage small businesses to plan the printer they choose for their business, rather than rushing out to purchase whatever they find when their last rush-purchased printer breaks."

Articles from the author:

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Which Lexmark printer best suits your small business needs?

Need to print, scan, copy, fax and more?

GO with:

Lexmark Color All-in-One 4-series (MC3426i)

Part #: 40N9650

Lexmark Color All-in-One 4-series (MC3426i)

More color printing than black and white?

GO with:

Lexmark Color Printer 3-series (C3326dw)

Part #: 40N9010

Lexmark Color Printer 3-series (C3326dw)

Print mostly text but need all the features?

GO with:

Lexmark Black and White All-in-One 3-series (MB2236i)

Part #: 18M0751

Lexmark Black and White All-in-One 3-series (MB2236i)

Print more words than images?

GO with:

Lexmark Black and White Printer 2-series (B2236dw)

Part #: 18M0100

Lexmark Black and White Printer 2-series (B2236dw)
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